Bring your decisions together
Build your event and site brief.
Choose a structure preference, add the details you know and review one useful question sheet. Every field is optional. This tool works on this page only: it does not send an enquiry, check availability, calculate a capacity or reserve a date.
Use a venue name or area, not a home address. Leave out contact, guest, medical and payment details. Your answers are not auto-saved. How the local brief works.
Choose a preference or leave it undecided.
Leave blank if the date is undecided.
For example, a venue name or Peterborough area. No home address.
Numbers describe your brief. They do not establish a suitable structure or safe capacity.
Ground, gates, steps, unloading, known restrictions or items still to check. Observations help explain the site; the team assesses suitability.
For example, venue working windows or who supplies furniture. Do not include guest, medical, contact or payment information.
Review your local draft.
Check the wording below before saving or copying. Nothing has been sent. This is a planning draft, not a quote, capacity assessment, approval or booking.
Select the text to copy manually
Select the text and use your device’s copy command. Keep downloaded or copied files only where you want them.
Download the blank plain-text checklist or compare the actual structure range.
Choose your starting point
| Where you are | Useful next step | Keep this detail with it |
|---|---|---|
| Choosing the space | Compare marquees and pagodas | Activities, daytime/evening numbers and the actual site. |
| Working through the budget | Compare itemised quotations | Structure, finishes, requested equipment and hire logistics. |
| Preparing the venue | Review site and access | Usable ground, loading route, permissions and working windows. |
| Coordinating the final event | Agree handover and collection | Supplier responsibilities and the approved installation and collection sequence. |
Find a guide for your next decision
Use the focused worksheets below alongside the main planning checklist. Each deals with a different part of a marquee event; start with the decisions that are still open in your brief.
Understand the site
Gather the location facts before deciding the structure.
Plan the whole guest journey
Connect the event room to the wider site and the date.
Make the activities fit
Bring the real supplier requirements into one layout.
Coordinate the booking and event
Keep the specification, suppliers and sequence aligned.
Start with the site
Before you settle on a finish or guest layout, establish whether the proposed location can be considered. Describe the ground, clear area and route from unloading. Confirm venue permission and the times suppliers may work.
Match the space to the event
List dining, dancing, catering, entertainment and any other activity that needs room. Include the event’s transitions, such as evening arrivals or a change from meal service to dancing. Use the size guide to describe the brief rather than select a capacity from dimensions.
Use the marquee size guide and plan the wedding running order.
Make the quotation comparable
A useful proposal is specific enough to compare. Look for the structure, finishes, furniture, dates and installation arrangements. Write down any unresolved item and ask for confirmation before agreeing the booking.
A planning timeline
| When | What to have ready |
|---|---|
| First enquiry | Date, postcode, event type, numbers and a description of the site. |
| Discussing the proposal | Layout priorities, preferred finishes, furniture, food, entertainment and budget if known. |
| Before agreeing the booking | Written specification, total, payment terms, installation and collection windows, responsibilities. |
| Coordinating suppliers | One running order with supplier arrival times and service requirements. |
| Before installation | Confirmed access, clear area, onsite contact and any change to the original brief. |
Still comparing options?
Compare pagodas, explore the finishes or read the complete FAQ.